​ Employees

Employees

Employees are the people who will be authenticating on any of the devices connected to the company profile.  Employees need to be loaded with the following compulsory details:

• First name

• Surname

• Payroll number

• Branch

• Department

In the background, the following data synced from the biometric devices are also stored:

• The fingerprint templates in ZKTeco's proprietary V10 algorithm format

• The pincode registered for an employee (if available)

• The RFID card registered for an employee (if available)

Optionally, an employee is then also linked to:

• An overtime rule (Explained in detail in a later section of this document):

  • If reports such as overtime calculations, late comers, short hours, etc. are to be used, overtime rule set ups are required.

  • Employees can be moved between different overtime rules by linking an employee to another overtime rule with an effective date.  This is helpful in various scenarios, but as an example:  If employees in different departments, work on different rules or shifts, and a person is transferred between departments.

• One or more groups:

  • Groups can be used for various reasons, which include, but not limited to, the following:

    • Filtering employees for reporting purposes

    • Allowing employees to only authenticate on designed devices

    • Doing payroll integration might sometimes require that only certain employees are included in integration processes, and these can be defined by using groups